Job Description

Job Description

Job Description

Job Summary  

• Transcribes correspondence and documents from digital audio files dictated by attorneys.
• Prepares legal papers using fill-in forms published by the New York Workers Compensation Board (
• Corresponds with clients, witnesses, attorney offices, and WCB via telephone, mail and email.

General Accountabilities  

• Prepare and process legal documents and papers, such as pre-hearing conference statements, appeals, rebuttals, memoranda, subpoenas, and settlement agreements.
• Accurately transcribe dictation created and uploaded by attorneys.
• Prioritize and manage multiple tasks.
• Meet deadlines set by laws, judges, clients and attorneys.
• Communicate clearly and effectively via phone, fax, and email.
• Enter data in firm case management software.
• Enter billing information into firm billing software.
• Organize and maintain law library, documents, and case files.
• Schedule appointments.
• Make photocopies of correspondence, documents, and other printed matter.
• Assist attorneys in collecting information.
• Drafts and transcribes office memos.
• Treat all with courtesy and respect.
• *The company reserves the right to add or change duties at any time.

Qualifications

• Previous experience as a Legal Assistant or similar role is preferred
• Certification or diploma as a Legal Assistant is preferred
• Familiarity with legal procedures, terminology, and the court system
• Strong verbal and written communication skills
• Highly organized with document management experience
• Comfortable Microsoft Office and case management software
• Ability to multitask and work well under pressure

  Skills  

• Excellent verbal and written communication
• Active listening
• Critical thinking
• Well organized
• Time management
• Customer/Client service
• Transcription
• Reliability
• Team player

Software  

• Microsoft Word
• Microsoft Outlook
• Microsoft Excel
• SpeechLive (digital dictation platform)
• NetDocuments (document management system)
• Practice Master (case management system)

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